Implementing ISO 8000

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ISO 22745 & ISO 8000 essentials

Data is an asset

Data as an asset icon

Data as an asset

Data is like any other asset, it should be constructed to a recognised standard

Portable data icon

Machine readable, portable data

ISO 8000 data is machine readable, portable, and is exchangeable in multiple languages without loss of meaning

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Your customer base

A large proportion of your customer base will be adopting ISO 8000. If you currently have clients in The Kingdom of Saudi Arabia, you will be required to register the items you sell to The Kingdom in a global registry that will only accept item technical specifications that comply with ISO 8000.

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ISO 8000 is a money saver

Adoption of ISO 8000 has been proven to save millions of dollars on capital projects

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International Organisation for Standardisation

ISO 8000, and ISO 22745 are proven international data standards

ISO enables

ISO 8000 enables

ISO 8000 enables identification of items and also mapping to multiple classifications and tariff codes

Data: an asset constructed to international standards

You may currently purchase items and equipment by specifying the relevant international standards in contracts with their suppliers;

Data is like any other asset, it is covered by international standards, it costs money to acquire, to install, and to maintain.

Diagram; Data: an asset constructed to international standards

Why do you use international standards?

International Organisation for Standardization

An ISO international standard is a document that provides requirements, specifications, guidelines or characteristics that can be used consistently to ensure that materials, products, and services are fit for purpose; For business, ISO standards are strategic tools that reduce costs by minimising waste and errors, and increasing productivity

Source: International Organization for Standardization

Standards are designed to be referenced in contracts

Example clause to include quality data as part of the supply of an item, equipment, or service.

The contractor, sub-contractor or supplier shall, as and when requested to do so, supply technical data in electronic format on any of the items covered in this contract as follows:

  • The data shall be encoded using concept identifiers from an ISO 22745 compliant open technical dictionary that supports free resolution to concept definitions.
  • The data shall comply with the specified ISO 22745-30 compliant data requirements.
  • The data shall be provided in ISO 22745-40 compliant Extensible Markup Language (XML)
  • The data shall be ISO 8000-110 compliant
  • All identifiers must be ISO 8000-115 compliant
Signed document

ISO 22745 and ISO 8000 are the international quality standards

Nato codification AC135

Developed by NATO

ISO 22745 is the industrial version of the standard developed by the NATO Group of National Directors on Codification (AC/135)

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ISO 8000 developed by the ISO

ISO 8000 is developed by ISO technical committee TC 184, Automation systems and integration, sub-committee SC 4, Industrial data

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Project managed by ECCMA

ISO 22745 and ISO 8000 are project managed by ECCMA, the electronic commerce code management association

ISO 22745 and ISO 8000: how do they fit together?

ISO 22745 and ISO 8000 are mutually dependant standards for creating quality data. The open technical dictionary specified in ISO 22745 part 10, is the core element of quality data that is created according to ISO 8000. How each part of ISO 22745 and ISO 8000 fit together can best be illustrated as layers of an onion. The outer layer is an electronic technical specification that conforms to ISO 8000 part 120 and also conforms to all the layers below. This complete process allows technical data to be portable, machine readable, and exchangeable without loss of meaning.

Summary of ISO 22745 and ISO 8000

Global portable data

Globally unambiguous identifiers are the key to establishing machine readable data, and to establishing a data store of item specifications.

The ultimate goal of the Web of data is to enable computers to do more useful work and to develop systems that can support trusted interactions over the network. The term “Semantic Web” refers to W3C’s vision of the Web of linked data. Semantic Web technologies enable people to create data stores on the Web.*

* Source: W3Org

ISO 22745 provides a series of specifications, data formats, and procedures to enable organisations to improve the quality of master data. In particular, ISO 22745 is intended to enable an organisation to satisfy the requirements of ISO 8000-110 for exchange of quality characteristic data that is master data.**

**Source: ISO 22745 part 1 – First principles

ISO 22745 in a nutshell

ISO 22745 does not establish a new process for standardising terminology. Each open technical dictionary (OTD) will have a globally unambiguous identifier for each concept and provide a reference back to the original source for terminology (terms, definitions and images).

OTDs are designed to link terms and definitions with the same semantic content and to reference the original source of each term and definition. Thus, OTDs are intended not to duplicate existing standards, but to provide comprehensive collections of terminology used to describe individuals, organisations, locations, goods and services.

Source: ISO 22745 part 1 – Introduction

ISO 8000 in a nutshell

The ability to create, collect, store, maintain, transfer, process and present data to support business processes in a timely and cost effective manner requires both an understanding of the characteristics of the data that determine its quality, and an ability to measure, manage and report on data quality; The approach of the master data quality series of parts of ISO 8000 is to address data quality from the “bottom up”, i.e., from the smallest meaningful element, the property value

One of the key aspects of managing master data quality is managing duplication. A consistent approach to managing and eliminating inappropriate duplication is a critical part of master data management. The number of characteristics needed to describe something will vary by business function.

Source: ISO 8000 part 100

Classification and identification

Classification – grouping common items for analysis. i.e. UNSPSC, e-class, HS trade tariff codes

Classification and Identification

Identification – describing a single item. i.e. an ISO 8000 compliant catalogue description

Class name

The class name may be derived from the singular form of the commodity title.

Property "1"

Each property shall describe a feature or a characteristic of the class name.

Property "2"

Each property shall be ranked in order of importance, and may include the classification schema.

Current process

Key

Data types

Key - different data types
  • Results in variable data quality of uncertain origin
  • Results in data that does not meet the requirement for ISO data quality standards
  • The cataloguing process is slow and expensive
  • External cataloguing requires a high level of quality control
  • Cataloguing consumes a lot of internal (top) management resource

Future process

Key

Key to the information exchange process
  • Cataloguing at source (C@S)
  • C@S results in accurate, precise, verifiable and resolvable data that meets ISO data quality standards
  • C@S implementations are faster and cheaper
  • C@S requires lower level of quality control
  • C@S implementations consume less internal (top) management resource

Standards are being introduced by G20 economies

Industrial clusters
Kingdom of Saudi Arabia Vision 2030

Kingdom of Saudi Arabia National Industrial Strategy

As part of Vision 2030, the Kingdom of Saudi Arabia (KSA) has developed a National Industrial Strategy (NIS). One element of this strategy is to create a National Industrial Information Centre (NIIC). The Electronic Commerce Code Management Association (ECCMA), based in Bethlehem, Pennsylvania, United States of America, has been chosen to lead this element of the project using their experience as project leaders of the international data standards ISO 8000 and ISO 22745.

Starting in June 2017, exporters of industrial items will start to receive notification, requesting that they register standardized part number according to (ISO 8000-115) and standardized commercial specifications according to (ISO 8000-120) in an open global registry of technical specifications.

The registry of ISO 8000 compliant specifications is being managed by ECCMA, and is known as the ECCMA Technical Specification Registry (eTSR). This registry is free for manufacturers to upload specifications , and free to download specifications using a standard part number.

The standardised specifications will be used to improve the efficiency of several government departments including, import duty exemption and localization compliance; the key points to note from this project are:

  • The records in the registry shall conform to ISO 8000 parts 115 (part number) and 120 (specifications);
  • All common military and industrial items imported into KSA shall be required to be registered in the eTSR, regardless of whether they are applying for exemption from duty or not;
  • All government controlled corporations in KSA (ARAMCO, SABIC, SEC, SWCC, Maaden) are expected to use the eTSR to improve the quality of their master data and to identify local manufacturers as part of the government localization requirements.

The project is being run by the new Ministry of Energy, Industry, and Natural Resources, via the Industrial Clusters, and is being sponsored by Saudi Aramco and Sabic.

Why you should adopt ISO 8000

– conclusion

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Saudi Aramco Logo
  • Data is like any other asset, it should be constructed to a recognised standard;
  • ISO 8000, and ISO 22745 are proven international data standards;
  • ISO 8000 enables identification of items and also mapping to multiple classifications and tariff codes;
  • Adoption of ISO 8000 has been proven to save millions of dollars on capital projects;
  • ISO 8000 data is machine readable, portable, and is exchangeable in multiple languages without loss of meaning;
  • A large proportion of your customer base will be adopting ISO 8000 as a result of their dealings with companies in the Kingdom of Saudi Arabia such as Sabic and Saudi Aramco.

Benefits of standardised data